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Category: Communication

The Power of the Pitch when Your Fears are Ditched

Pitching and public speaking with confidence

Put yourself in the spotlight with these practical pitching and public speaking tips.

Whether it’s to a board of directors or a panel of peers, pitching new ideas in person is not for the faint-hearted.

Public speaking nerves often arrive with some unpleasant side effects – shakes and wobbles, nausea, bladder uncertainty, tickly throats… to name but a few.

It’s no wonder that speaking in public continues to rank highly in annual lists of human fears and phobias.

According to a Harris-Prezi survey reported in Forbes, 20 percent of professionals said they would do almost anything to avoid presenting, even if it meant risking workplace respect and reputation.

It’s even made the knees tremble and the palms perspire for legends like Warren Buffet and Mahatma Gandhi.

Forbes contributor Carmine Gallo said:

“Buffett once told a class of business students that he would pay anyone in the room $100,000 for 10 percent of their future earnings. If they were good communicators, he would raise his bid by 50 percent because public speaking would make his ‘investment’ more valuable.”

Buffet himself used to avoid college courses that required speaking in front of the class. But he faced his fears and now he’s known as one of the richest humans on the planet.

Gandhi suffered from panic attacks, even deserting his first case as a lawyer before a judge because he felt humiliated about not being able to ask a question.

But his passion and purpose helped him to overcome his public speaking anxiety and achieve greatness. One of his strategies was to stay under the spotlight for the shortest amount of time, packing powerful meaning into his legendary pithy statements.

Here are five indisputable reasons why you should learn how to manage public speaking nerves:

  1. Speaking confidently in public is a highly regarded professional skill, boosting your employability and promotion prospects.
  2. With so many people avoiding the deed, you’re already ahead of the pack.
  3. As a leader, pitching is an absolute necessity if you want your ideas to be known, accepted, acknowledged, shared, followed through and be generating value.
  4. When people hear and see you in action they remember you as more than a name on page; you’re visible, real and memorable, which builds your credibility and reputation.
  5. Under the spotlight you’re in a powerful position to inspire change.

And here are five proven ways to turn your fears about sharing your ideas into powerful pitching prowess:

1. Know Thyself
When you understand what’s really causing you to want to chicken out of a pitching, presenting or public speaking situation, and you plan how you can address those fears, you will feel more confident about speaking in front of an audience and believe in your own ability to change the audience’s understanding of your topic and achieve your goal.

How your body expresses and deals with nerves is not necessarily the same as what others experience. When you can identify your own signs of speaking stress and know what helps you manage your nerves, you can prepare for them and mitigate the negative effects.

2. Challenge and change the negative self-talk
Nerves are what you feel when fear-generated adrenaline is pumping through your body. It’s a free form of energy you can actually exploit to give your enthusiasm and passion extra volume.

Instead of thinking of nerves as a threat to being able to achieve a goal (persuade others that your ideas, products, and analysis have value), think of ways to use it to your advantage. A University of Rochester psychology study found that encouraging people to reconsider symptoms of performance stress as ‘natural and helpful’ was an effective mechanism for dealing with stage fright.

3. Remember, it’s not about you.
It’s easy to forget why you’re in the spotlight, why people will be looking at you and expecting you to make it worth their while listening.

Do your research and find out what matters to them; don’t assume they’ll share your understanding of the underlying science, math or philosophy; be clear about what’s in it for them and their interests, not just you and yours.

Stay focused on the benefits for them: you have something to say that can enrich other people’s lives. You might have the gold they’re seeking to make money, save money or save the world. You’ve got something the audience wants or needs. And they have something you want or need: money, support, trust, faith, cooperation, approval.

If you allow nerves to distract you, no one is going to gain anything.

4. Plan for impact
Another critical way to reduce uncertainty (and thus fear and nerves) is to plan your pitching and public speaking for maximum impact. Focus not only on what you want to convey, but also when.

Most pitching opportunities have specific and rigorously monitored time limits, so every word, gesture and movement has to count towards your goal: to persuade the listener that your idea has power. Stick to the main concepts and benefits, and don’t waffle.

Investor pitches, for example, follow a tight format whether it’s 30 seconds, five minutes or an hour to get the idea across. There are specific items they expect to hear, so make sure you cover at least the main ones – what’s the problem you’re solving, how big is it, why does it matter, how your idea will make a difference, and what you need to make that happen.

Stanford Graduate School of Business lecturer and author of No Freaking Speaking, Matt Abrahams, says “Don’t wing it. People retain structured information up to 40 percent more reliably.”

5. Prepare for Success
Never underestimate the time it will take to plan, prepare and practise for a powerful pitch. As Mark Twain apparently said: “It usually takes me more than three weeks to prepare a good impromptu speech.”

Preparing for performance success is more than just practising the words to accompany a slide deck. Reducing uncertainty ahead of time really helps with overcoming internal negative dialogue. Find out as much as you can in advance about how the room will be set out; the technology you’ll be using; the kind of questions you might be asked; and even what you should wear.

Don’t let the technology let you down – if you’re pitching in person, find out beforehand what the room is like and whether your version of PowerPoint, Keynote or Prezi is compatible with the system provided so you are slick not slow when you start.

If you’re recording a pitch, find out what formats to use, and take as many ‘takes’ as you need to make yourself look and sound confident as well as meet the criteria before uploading the file.

Prior preparation prevents poor performance and powers up your pitch. It also gives you plenty to think about instead of your nerves.

These are just a few of the 150+ pitching and public speaking tips included in my book Chicken In – ditch the nerves and pitch the power. You can order a hard copy via this link or if you prefer an e-book version, it’s available on Amazon for Kindle readers.

This article first appeared in the February 2022 issue of Human Capital Leadership

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Who are your mental health heroes?

October is Mental Health Month in Australia.

True Colors helps us to recognise how our workmates express care – and want to receive it – differently.

Discover the #mentalhealthheroes on your team with a True Colors workshop.

True Colors Blues Mental Health Heroes

Sometimes our workmates
make us feel better
without even realising it,
without knowing we needed
that smile or that reminder
to see kindness and beauty
in simple things.

 

 

True Colors Gold mental health heroes

 

Just knowing that
where we work there are
people trained in
mental health first aid
can make us feel
supported and safe.

 

True Colors Green mental health heroes

In our own ways,
we can support
each other’s mental wellness,
even when we don’t know
who’s needing a boost or why.

 

 

 

Let’s give a shout out
to the work mates who
help clear the fog,
even just for a short while,
the ones who help us
cope and recover.

 


Need more mental health awareness ideas? Check out Mental Health Australia.  

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Create and innovate with True Colors

Create and innovate with True Colors

April 21 is World Creativity and Innovation Day.

How do the different people on your team like to create and innovate?

If they’re not inclined to work together on new ideas (or anything) discover what does motivate their creative thinking and collaborative spirit with a True Colors team workshop.

  • Oranges discover engaging experiences to learn how stuff works.
  • Greens live and breathe ‘what if…’ every day…about everything…
  • Golds create useful processes so we can reach our goals.
  • Blues add artistry and human connection to innovation.

Create a new experience and take an innovative approach to team building. Visit www.truecolors.com.au to book a workshop. 

Click back to Communisence for more practical tips

SMART Language for Savvy Leaders

Thinking about smart communication

Do you consciously consider how to use smart language to achieve your desired response?

Smart and savvy leaders lead by example, and your expectations are reflected in your language choices, especially in your business writing.

So, if your team or others you wish to motivate and impress are not responding as you expected, it may be because they misunderstand your messages. Or perhaps it takes them a while to understand what you mean and they need more time to decipher it.

It’s time to take responsibility for that confusion or delay.

For some leaders, moving away from an academic writing style conjures fears of sounding like a copywriter trying to market a dodgy deal or be pally in a way that doesn’t match the brand tone.

It is possible to communicate professionally and effectively, to assert authority and attract respect, using less formal language.

But before I share some SMART language strategies for savvy leaders, let’s look at why minding your language matters.

Firstly, remember the Mehrabian Principle?

  • Words convey 7% of meaning
  • Tone 38%
  • Non-verbal cues 55%

The tone is more likely to be misinterpreted in a written message than a spoken one because the reader cannot supplement your words by recognising facial expressions, posture and vocal variations. That’s why attention to other non-verbal clues like layout, formatting and word choice makes such an impact on communication effectiveness and efficiency.

Secondly: time. When you assume responsibility for how long it could take your reader to understand your message, you and your reader will have more time to be productive with other tasks.

Making your messages easier and therefore faster to read saves your audience time and effort. They’ll thank you by responding more quickly in your favour.

Savvy leaders respect their readers’ time and provide sufficient detail to help them take the desired action.

When you use SMART language, your readers can:

  • See what they need to know (easily, quickly)
  • Understand what they read
  • Use this knowledge to take the action that will meet their needs… and yours.

SMART language helps the writer:

  • Improve response rates and outcomes
  • Encounter fewer complaints and delays
  • Be more productive with the time and effort saved
  • Boost reputation and promotion prospects
  • Support and enhance team performance

SMART language choices consciously aim to be Specific, Meaningful, Active, Reader-centric and Tone-sensitive.

Communicating what you need others to do to achieve a common goal using SMART language will reduce time, stress and risk… for you and them.

Specific

Be specific so they don’t have to keep coming back to you with questions. When your aim is to get a task done quickly, or that task is very important with a lot riding on its execution, sometimes using more words is actually what saves you time, stress and risk.

Specificity involves concrete words about (for example):

  • Size
  • Shape
  • Colour
  • Shade
  • Make/Model
  • Time – am/pm, hours/minutes/days
  • Name
  • Map coordinates
  • Budget

If your text says: “I’ll pick you up tonight,” you’ll probably spend distracting time going back and forth with the details or driving around the block several times, focusing on the kerbside instead of the road.

“I’ll pick you up in a dark green SUV at 6 pm outside your hotel” is specific and clear. And time-saving.

How much detail depends on the context, your knowledge of the reader/s and your relationship with them.

Meaningful

Choose words that you and your audience use every day, i.e. your common language and shared meaning of terms.

If they have to look up a word or ask a colleague what it means, the response or action you want will take longer. If they misinterpret the meaning, make assumptions about it, the wrong action might be taken and that could be detrimental or even disastrous to what you want to achieve.

Who wins by using sophisticated phrasing? No one.

  • Circumnavigation of the system in the redeployment of human assets is not commensurate with the overarching strategy.
  • Moving people from one job to another without following the right process is not going to help us achieve our goals.

Which one did you understand first?

As well as taking more time to comprehend, such choices as the first one can make you sound pompous or patronising. Is that what you want your readers to think of you? Is it the attitude you want your people to emulate?

What’s more important: showing off your vocabulary range or making it easier and quicker for your reader to move from understanding to action?

Buzz words can be cute but also confusing, especially if your audience includes literal thinkers and native speakers of another language. If you say “It’s in the bag”, you might find someone rifling through your briefcase.

Metaphors can be very helpful for creating visual associations of complex concepts, but only when they clarify and amplify. If you have to explain the metaphor, you’ve made the wrong choice.

Perhaps your common language is jargonistic, a shorthand specific to your industry or team. However, while your vice-president might be familiar with company-wide acronyms and abbreviations, a client might use those same letter combinations differently in their business. It’s fine to use jargon if it is the common language for everyone involved. But it’s not if it’s not.

Active

Would you prefer to be known as an active or passive leader? How you phrase your words is a form of non-verbal communication.

Active language looks livelier. That’s because it has more verbs (“doing words”) than nouns (things). It communicates that you are actually doing stuff.

Active voice lets the actors act. They are in the spotlight.

Which version sounds less sluggish?

  • The sales team met every monthly target in the first quarter.
  • The monthly targets in the first quarter were met by the sales team.

The first has fewer words and is more direct and energetic.

Sentences and paragraphs with more nouns than verbs take longer to read – like taking bridal steps down the aisle instead of striding swiftly.

Compare these sentences:

  • There is a Dispute Resolution Department which has the responsibility for the promotion of the development of dispute resolution services and for the provision of independent, responsive and effective assistance to individuals and groups that are engaged in the constructive resolution of conflict.
    (43 words; 15 nouns; 4 verbs; 256 characters)
  • The Dispute Resolution Department is responsible for promoting the development of dispute resolution services and providing independent, responsive and effective assistance to people engaged in constructive conflict resolution.
    (28 words; 11 nouns; 4 verbs; 200 characters)
  • The Dispute Resolution Department promotes the development of dispute resolution services and provides independent, responsive and effective aid to people engaged in constructive conflict resolution.
    (25 words; 11 nouns; 3 verbs; 175 characters)

Adjectives describe the sensory aspects of an action or object, e.g. how it looks, feels, sounds, tastes or smells. Adverbs clarify how you want something done, e.g. promptly, smoothly, tactfully, quietly, assertively. Adding these extra words can reduce doubt about your expectations.

Use verb + adjective or adverb combinations instead of multiple nouns:

  • Take care with making your decision. / Decide carefully.
  • Ensure the smooth operation of the program. / Ensure the program operates smoothly.
  • He used gestures to emphasise. / He gestured emphatically.

To check for passive voice, look for sentences beginning with “There is” and “There are”. Change the sentence structure so the sequence is subject-verb-object. Think “The cat sat on the mat” instead of “The mat was sat upon by the cat”.

To reduce your noun numbers, look for longer words that end in “ment” or “tion”. Shorter words like “of the” and “by” are usually beside them. Consider using the verb form of the word instead, e.g. manage/management, believe/belief, convey/conveyance, etc.

Tools that can help you reduce passive voice include CredosityGrammarly, and that grey pop-up box that appears after you’ve run the in-built spell-checker.

Reader-centric

You know what you want from your written message, but why should your reader care? What’s in it for them? Why should they read it and take the action you ask for?

If the reader believes there’s a good reason to give time to your message (not just to keep their job), they’re more inclined to support your request (promptly).

Here are three ways to foster faith in the value of reading your emails, reports and proposals.

1. Say why

“Because” is a powerful word. If you explain early why reading your message will lead to benefits for them, for you, for the company or a cause, then they’ll be more motivated to read and take action.

Sharing your purpose is a transparency practice that builds trust.

2. Formatting

Make it easy for them. Don’t make them guess or click and then click and then click and then click or then scroll and scroll and scroll to find the critical details.

Use bullet points, spacing and bold type to help them scan quickly instead of feeling like they need a shovel to shift and sift.

3. Proofread

Check that you have spelled names of people, products and companies correctly before printing/sending/posting. Not getting these details right can trigger doubt about your level of respect and professionalism. Is it reasonable to expect Stephanie to read on and respond enthusiastically when you address her as Stephan?

Deciphering spelling errors, misplaced punctuation and unusual capitalisation slows reading. The harder you make it to read, the longer it takes for the reader to understand your message and figure out what action they should take. They might give up or their annoyance may influence their response.

Tone-sensitive

“It’s not what you said, it’s how you said it.” That’s tone – the 38 percent factor in Mehrabian’s communication equation. The readers’ interpretation of your tone influences how they respond to you.

Tone tells how…

  • the writer feels
  • the writer wants the reader to feel
  • much the writer cares
  • much the writer respects the reader and the situation

Tone is conveyed by the…

  • channel
  • language
  • amount of help the writer gives the reader

Compare the following examples. Which one do you think is more likely to receive a positive and prompt response?

  • An application for personal leave from you was received by the HR Department but it cannot be processed because you did not sign both pages and it was signed with a pencil. Sign and submit the form again otherwise it will not be processed. Do not use blue ink or pencil.
  • HR received your personal leave application but there’s another step before it can be processed. As your signature is required on both pages, please sign the enclosed form in the flagged places and return it to us. Remember to use a pen with black ink so the application can be completed successfully.

Draw on all the strategies in this article to hone your tone. Take the time to check that your tone is appropriate for the situation and the relationship with your readers.

Smart language, i.e. conscious choices, save time for you – not waiting for a response while the reader is walking around the block cooling off; and for your readers – not being distracted by wondering if they have misunderstood, done something wrong, or should start looking for leadership elsewhere.

Would you like your team to learn smart writing strategies? Check out these training options then

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Create and innovate with True Colors

Create and innovate with True Colors

April 21 is World Creativity and Innovation Day.

How do the different people on your team like to create and innovate?

If they’re not inclined to work together on new ideas (or anything) discover what does motivate their creative thinking and collaborative spirit with a True Colors team workshop.

  • Oranges discover engaging experiences to learn how stuff works.
  • Greens live and breathe ‘what if…’ every day…about everything…
  • Golds create useful processes so we can reach our goals.
  • Blues add artistry and human connection to innovation.

Create a new experience and take an innovative approach to team building. Visit www.truecolors.com.au to book a workshop. 

Click back to Communisence for more practical tips